Offer Letter Generator

Draft a formal job offer letter with role, joining date, compensation and terms.

Documents Runs in your browser

Letterhead Company name, logo and contacts

Add logo

PNG or JPG. Stays in your browser.

Company name

Tagline (optional)

Address

Phone

Website

Footer line (optional)

Letter & candidate Date, reference and who the offer is for

Letter date

Reference no.

Candidate name

Candidate email

Candidate address

Mark “Private & confidential”

Role Position, team, location and start date

Position

Department

Reporting manager

Manager’s title

Employment type

Work location

Date of joining

Offer valid until

Compensation Annual CTC and an optional breakup

Annual CTC

Currency

Include a CTC breakup table

Monthly figures are worked out as annual ÷ 12.

Terms Probation, notice, hours, clauses

Probation period

Notice period

Working hours

Additional terms (one per line)

Each line becomes a numbered clause.

Wording Your own opening or closing

Custom opening paragraph

Custom closing paragraph

Signature & style Signatory, acceptance, font, colour

Signatory name

Signatory title

Typeface

Accent colour

Add signature

A scan of a signature on white paper works well.

Add a candidate acceptance block

Your details autosave in this browser only, so you can come back later.

Preview A4

Runs entirely in your browser. Your data isn't uploaded — this page makes no network request with anything you type or upload, which you can verify in your browser's network tab. How this works.

What is the Offer Letter Generator?

A job offer letter is the formal, written version of the offer you have made to a candidate: the role, who they will report to, where and when they start, what they will be paid and the main conditions of employment. A clear letter avoids misunderstandings later and gives the candidate something concrete to accept.

This generator writes the letter for you on your own letterhead, in plain, formal English. Fill in the details and a well-structured letter builds itself beside the form: a key-terms summary, the annual CTC in figures and words, an optional CTC breakup with monthly and annual columns, probation and notice wording, your own additional clauses and a candidate acceptance block. The letter is rendered in your browser and nothing you type is uploaded.

How to use it

Add your company letterhead: name, logo, address and contact details.
Enter the letter date, reference number and the candidate’s name and address.
Fill in the position, department, reporting manager, employment type, location and joining date.
Enter the annual CTC and, if you want a breakup, add each component’s annual amount — monthly figures are calculated.
Set probation, notice and working hours, add any extra terms one per line, then press Download PDF.

Example

A Senior Product Designer offer at ₹24 lakh CTC with a five-part breakup.

Details entered

Position     Senior Product Designer, Design
Reports to   Rohan Mehta, Head of Design
CTC          24,00,000 a year
Breakup      Basic salary              9,60,000
             HRA                       4,80,000
             Special allowance         6,81,600
             Employer PF contribution  1,15,200
             Performance bonus         1,63,200

CTC breakup in the letter

Component                 Monthly      Annual
Basic salary             80,000.00   9,60,000.00
HRA                      40,000.00   4,80,000.00
Special allowance        56,800.00   6,81,600.00
Employer PF contribution  9,600.00   1,15,200.00
Performance bonus        13,600.00   1,63,200.00
Total cost to company  2,00,000.00  24,00,000.00

Rupees Twenty-Four Lakh Only

Features

Formal, well-written default wording that you can override paragraph by paragraph
Key terms summary: role, manager, type, location, joining date, CTC, probation and notice
CTC breakup table with monthly and annual columns and a check that it adds up
Annual CTC in words, with lakh/crore wording for rupees
Additional terms entered one per line become numbered clauses
Candidate acceptance block with signature, date and place lines
Elegant letterhead with your logo and accent colour, in sans-serif or classic serif
Print layout that keeps the signature and acceptance blocks together

Frequently asked questions

What should a job offer letter include?

The job title and department, the reporting manager, the type of employment, the work location, the joining date, the compensation (in India usually the annual CTC, often with a breakup), any probation period, the notice period, working hours, conditions such as background verification, the date by which the offer must be accepted and a signature from someone authorised to make the offer.

What is the difference between an offer letter and an appointment letter?

An offer letter sets out the proposed terms and invites the candidate to accept them. An appointment letter is usually issued on or after joining and is the fuller statement of the terms of employment, often with company policies attached. Many smaller companies combine the two; this tool is designed for the offer.

How is the CTC breakup calculated?

You enter the annual amount for each component and the monthly column is that amount divided by twelve, rounded to the paisa. The form tells you whether the components add up to the CTC you stated, so a mismatch is caught before the letter goes out.

Is an offer letter from this tool legally binding?

The tool produces the document; it does not give legal advice. Whether an offer and its acceptance create binding obligations depends on the terms you write and the law where you employ people. For contracts of employment, restrictive covenants or anything unusual, have the letter reviewed by a qualified professional.