Quotation Generator

Prepare a clear, priced quotation with validity, terms and totals, and save it as a PDF.

Documents Runs in your browser

Your business Who the document is from

Add logo

PNG or JPG. Stays in your browser.

Business name

Phone

Tax ID (GSTIN / VAT)

Address

Client Who the quote is for

Client name

Phone

Client tax ID

Address

Details Number, dates and currency

Quotation number

Reference

Quote date

Valid until

Currency

Document title

Items Products or services, with optional tax per line

Totals Discount, shipping and payments

Discount type

Discount

Shipping / other charges

Notes & payment Terms, bank details, a thank-you

Payment details

Notes

Terms & conditions

Footer line

Signature & style Signatory, signature image and colour

Signatory name

Signatory title

Accent colour

Add signature

A photo or scan of a signature on white paper works well.

Your details autosave in this browser only, so you can come back later.

Preview A4

Runs entirely in your browser. Your data isn't uploaded — this page makes no network request with anything you type or upload, which you can verify in your browser's network tab. How this works.

What is the Quotation Generator?

A quotation tells a prospective client exactly what you will supply and what it will cost, before any work starts. It lists each item or service with its quantity and price, adds tax and any discount, and states how long the prices hold. A clear quote wins work: the client can compare it, approve it internally and turn it into a purchase order without a round of questions.

Fill in the form and the quotation builds itself beside it, with line totals, tax by rate, discount, delivery charges and the total in figures and words. Add your terms — validity, advance payment, delivery timeline, warranty — then download a crisp PDF with selectable text. Everything happens in your browser: your prices and client details are never uploaded.

How to use it

Add your business details and, if you like, your logo.
Enter the client and a reference such as the project or enquiry.
Set the quotation number, quote date and the date the quote is valid until (30 days ahead by default).
Add a line for each product or service with quantity, rate and tax rate, and any discount or delivery charge.
Write your terms — validity, advance, delivery and warranty — then press Download PDF and choose “Save as PDF”.

Example

An office network quote at 18% tax, with a 5% discount and a delivery charge.

Details entered

From      Brightline IT Services, Mumbai
For       Meridian Logistics LLP, Mumbai
Items     24-port PoE switch            2 × 38,500   18%
          Wi-Fi 6 access point          8 × 12,400   18%
          Cat 6 cabling, per point     36 ×  1,650   18%
          Installation, per day         3 × 15,000   18%
Discount  5%        Shipping  2,500
Valid     30 days from the quote date

Quotation totals

Subtotal          ₹2,80,600.00
Discount 5%       − ₹14,030.00
Tax 18%           ₹47,982.60
Shipping          ₹2,500.00
Total             ₹3,17,052.60

Rupees Three Lakh Seventeen Thousand Fifty-Two and Sixty Paise Only

Features

Live A4 preview that updates as you type
Validity date shown on the quote, defaulting to 30 days
Per-line tax rates with a tax summary by rate
Percentage or fixed discount and a delivery or shipping charge
Total in words, with Indian lakh/crore wording for rupees
Nine currencies with correct digit grouping
Logo, signature image and an accent colour of your choice
Selectable-text PDF with no watermark or sign-up; drafts stay in your browser

Frequently asked questions

What is the difference between a quotation and an invoice?

A quotation is an offer: it sets out what you propose to supply and at what price, and the client can accept or decline it. An invoice is a request for payment for something already agreed or delivered. That is why a quotation has a “valid until” date instead of a due date and never shows a balance due. Once the client accepts, use the Invoice Generator (or the GST Invoice Generator in India) to bill them.

Is a quotation the same as an estimate or a proforma invoice?

They are close. An estimate is usually an approximate figure that may change; a quotation is normally a firm price for the stated period. A proforma invoice looks like an invoice but is sent in advance, often so the buyer can arrange payment or import paperwork. You can use this tool for any of them by changing the document title.

What terms should a quotation include?

At least how long the prices are valid, the payment terms (for example, an advance with the order and the balance on delivery), the delivery or completion timeline, and what is not included. Warranty, taxes and who pays for transport are also worth stating. The example quote shows a typical set.

Where is my quotation stored?

Only in your browser. Nothing you type is sent to a server; a draft is kept in local storage so it survives a reload, and “Clear saved details” removes it.